Jun 052020
 

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Dear Member

As you are aware, regrettably the Society’s Annual General Meeting scheduled for 16th May 2020 had to be cancelled because of the Covid-19 pandemic and the government’s resulting lockdown arrangements.  Whilst measures are evolving, they still make large gatherings difficult to organise, so the Society’s AGM will therefore for this year only comprise a formal physical meeting of only two Directors, one of whom will be the Secretary, to carry out only the formal business of the meeting set out in the notice below.  Members will be able to appoint one or other of these directors as a proxy at the meeting which will allow members to exercise their voting rights at the general meeting. No other attendees can be admitted.

In the circumstances, members are strongly encouraged to vote by proxy – this will enable you to participate in the meeting by voting on the resolutions set out in this notice, without attending in person.  All resolutions will be voted for by way of poll and the results posted on the Society’s website after the meeting.

NOTICE IS HEREBY GIVEN that the Annual General Meeting of The Surrey and Hampshire Canal Society Limited will be held at 11am on 3rd July 2020 at Redfields Garden Centre, Redfields Lane, Church Crookham, Hants GU52 0AB to consider, and if thought fit, to pass the following Resolutions:

  1. Approval of the minutes of the 2019 AGM held on 18th May 2019.
  2. To elect members to the Committee (Board of Directors) until the next AGM.
  3. The re-appointment of Barnbrook Sinclair Partnership LLP as Independent Examining Accountants.

The meeting shall also receive and note the Annual Report & Accounts of the Society for the year ended 31st December 2019.

 

All supporting documentation is available to view on the Society website (see links below) and can be posted if required (by sending a SAE to the Secretary – see below).

Members are entitled to appoint a proxy to exercise all or any of their rights to attend and to speak and vote at the meeting (Article 28), with Household members having two votes.  The form of proxy (see below) should be completed and returned to the Society secretary, either by emailing to secretary@nullbasingstoke-canal.org.uk or posting to Mrs C Griffiths at her address, 138 Alexandra Road, Farnborough, Hants GU14 6RN, to arrive not less than 48 hours before the meeting.

If you have any queries, please contact me.

Yours faithfully

Philip Riley, Chairman.
chairman@nullbasingstoke-canal.org.uk

AGM Documentation:

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